Finance Officer

The Canadian Centre for Ethics in Sport (CCES) is an independent, national, not-for-profit, multi-sport organization with a vision of fair, safe, accessible, and inclusive sport for everyone. We believe the fundamental purpose of sport can and should be to make a positive contribution to Canadian society and that ethical sport is the best way to achieve that.

The Finance Officer contributes to the efficacy of the CCES by maintaining important aspects in the development, implementation and maintenance of CCES’ financial administration systems and financial records in order to ensure effective financial control and proper day-to-day management. Working in cooperation with members of the Corporate Operations unit and Executive Bureau, the Finance Officer contributes to the overall Accounting system development. The Finance Officer creates custom financial reports for staff as required and helps colleagues interpret and analyze financial data as needed including providing support for the Manager, Human Resources on certain aspects of payroll.  Together with other Corporate Operations staff, the Finance Officer assists with the annual financial audit and helps teams plan and maintain their team budgets. The Finance Officer also contributes to the provision of financial services to other CCES partnerships as required.  The Finance Officer participates in management and audit committee meetings as required with respect to financial matters.

DUTIES AND RESPONSIBILITIES

Financial Administration & Financial System Management

  • Help manage the preparation of Board and Management statements using a high degree of precision for both accrual and cash-based reporting audiences;
  • Help manage all aspects of the financial audits;
  • Help manage aspects of payroll matters including helping streamline and add value to time tracking methodologies with the Manager, HR and Executive Director, Corporate Services;
  • Provide solutions for the development and implementation of financial administration systems for effective financial control and proper day-to-day financial management;
  • Prepare all EFT, wire and cheque payments for authorization and oversee their completion;
  • Provide technology solutions for financial processes
  • Help manage the development of the annual budget preparation process as required and reporting preparation;
  • Provide support with funding submissions and grant applications
  • Perform routine transactions in the financial system;
  • Research non-routine transactions as required;
  • Ensure financial files are created and financial records filed and maintained;
  • Provide solutions for cash flow reports to help manage cash flow requirements
  • Provide interpretation and analyses of financial data/financial status;
  • Ensure financial documents and financial records are complete in preparation for the audit at year-end;
  • Bring forward ideas to strengthen CCES financial systems and processes;
  • Provide support to bookkeeping functions maintained by other team members
  • Under the direction of the Comptroller or Executive Director, Corporate Services, consult with experts on financial matters as required.
  • Prepare Accounts Receivable invoices, weekly aged receivables, and communicate receipt of payments to interested parties internally
  • Responsible for maintenance of Trust Account ledgers, including receiving instructions for disbursements and execution of same in bank platform
  • Prepare sales tax returns, rebate requests, and any other indirect tax compliance as required

Financial System Development & Technology Solutions

  • Use financial principles and approaches to find technology solutions where possible, to advance the financial system;
  • Use technology to advance the creation of CCES financial statements;
  • Help identify and implement ways in which the accounting system (currently Microsoft NAV 2016) can be connected to internal and external systems for systems optimization.

CCES Service Provision

  • Provide support to all areas of financial administration, including corporate filing requirements as required.

CCES Quality Management System

  • Be aware and knowledgeable of the position’s responsibilities within the Quality Management System;
  • Comply with relevant quality system processes and recommend process changes/revisions as appropriate;
  • Identify potential risks and help identify and manage risk mitigation strategies;
  • Log stakeholder feedback/comments in the Quality Database for tracking and appropriate follow-up.

General Responsibilities

Other duties as assigned by the Comptroller, or Executive Director, Corporate Services

QUALIFICATIONS AND COMPETENCIES:

  • College diploma or university degree in accounting or equivalent combination of education and experience.
  • A minimum of one to three years related work experience.
  • Previous experience with accounting software and a high degree of aptitude for technology based systems and solutions.
  • Experience working with MS NAV Dynamics considered an asset.
  • Familiarity with legislation governing financial compliance for not-for-profit and charitable organizations.
  • Ability to develop and maintain financial record-keeping systems and activities.
  • Ability to prioritize, meet deadlines, work in a multi-faceted, dynamic and fast-paced changing environment while maintaining attention to detail.
  • Team player with a positive, flexible and creative approach to challenges and a strong desire to learn, grow and succeed.
  • Excellent interpersonal skills, ability to learn quickly and self-motivate while working independently and/or collaborating as part of a team. 
  • Proficient in Excel, MS Word, Outlook.
  • Excellent English verbal and written communication skills.
  • Functional in French language (verbal and written) considered an asset

Applications for this position (resume and cover letter) should be submitted in confidence electronically using this link: https://cces.bamboohr.com/jobs/view.php?id=28 by June 20, 2022 to the attention of Byron MacDonald, Manager, Human Resources, Canadian Centre for Ethics in Sport.

Throughout its recruitment process, the CCES is committed to Canada’s linguistic duality and diversity of its people. The CCES is committed to fostering diversity within its organization as a source of excellence, cultural enrichment, and social strength. We welcome expressions of interest from those who contribute to the further diversification of our organization including, but not limited to women, Indigenous peoples, persons of all races, ethnic origins and religions, persons with disabilities and persons of any sexual orientation or gender identity. Accommodations are available on request for candidates taking part in all aspects of the selection process.

This position is made possible with financial support from the Government of Canada. We thank all applicants for their interest but only applicants selected for an interview will be contacted.