Athletes can submit their whereabouts information online to the CCES using ADAMS: the Anti-Doping Administration & Management System. This system was developed by the World Anti-Doping Agency (WADA) and is available for use by international sport federations and national anti-doping organizations (like the CCES) around the world.

ADAMS is web-based. You can submit and update your whereabouts information from anywhere in the world at any time, and it will be instantly available to the CCES and WADA.

You can access ADAMS at the following secure link: https://adams.wada-ama.org. To get a username and password, contact the CCES by sending an email with your name and sport to whereabouts@cces.ca. The email must come from the email address that was identified on your last whereabouts form for security reasons. The CCES will reply with a username and password.

Yes. The ADAMS system is hosted in two highly protected data centres using the same type of security provisions as banking applications. Security is based on pre-determined roles and business rules.

• Data is available only to those organizations with authorization in accordance with the World Anti-Doping Program (WADA, national anti-doping organizations, international federations, WADA-accredited laboratories, and major games organizers), and access rights will be explicitly granted.
• Users (national federations/athletes/athlete agents/core administration staff) will be granted controlled access by their respective organization.
• Only those areas relevant to the specific user will be viewable.

Ensure your browser is either Internet Explorer or Mozilla Firefox. Turn off all pop-up blockers, both within the browser and in any add-on toolbars. Perhaps your password has expired: your ADAMS password must be reset every 90 days. Try using the [Forgot Password] link to find out the contact telephone number of your custodial organization, or to have a new password emailed to the address you use for whereabouts.

Click on your name in the top right corner to access your user preferences. Click [Change Password], and then enter your current and new password. You must then log in to ADAMS again using your new password to continue using the system.

Click on your name in the top right corner to access your user preferences. From the [Preferred Language] dropdown, select the interface language of your choice. ADAMS will reset to your MyZone page with any language change.

• MyZone:
  • The page you see when you first log into ADAMS.
  • It contains links to your recent tests, your whereabouts, and your profile.
  • Click on the ADAMS logo in the top left to return to your MyZone page.
• Athlete Tree:
  • The left pane is called the Athlete Tree.
  • It contains links to your TUEs and your whereabouts.
  • Your Athlete Tree is always available. Click the [+] and [-] signs to expand or hide information.
• User profile:
  • Your user profile contains your static information including name, sport, nationality, date of birth, and the list of organizations that have access to your ADAMS records (on the [Security] tab).
  • To access your user profile, either click on your name at the top of your Athlete Tree, or from your MyZone page, select [User Profile].
• Whereabouts Control Panel:
  • When you click on one of your whereabouts quarters in your Athlete Tree, you will see the Whereabouts Control Panel.
  • This is where you set up your four mandatory location descriptors. You can also delete a descriptor, set one or more as not applicable, or add additional ones.
• Three-month calendar view:
  • From the Whereabouts Control Panel, when you click [populate calendar] you will arrive at the three-month calendar view.
  • This view allows you to select date ranges that span the three months of the quarter.
• One-month calendar view:
  • When you click on one of the whereabouts months in your Athlete Tree, you will see the one-month calendar view.
  • This is a detailed view of the individual entries you have added to your calendar.
  • Use this view to delete single entries, delete entire days, and to view your whereabouts in a more detailed view.

If you are an RTP athlete (either N-RTP or G-RTP), you must provide accurate and complete information about your regular activities for each day during the upcoming quarter. This includes:

• the full address of the place where you will be residing overnight (e.g., home, temporary lodgings, hotel);
• the name and address of each location where you will be training or conducting any other regular activities (e.g. school, work) as well as the usual timeframes for these activities; and
• your competition schedule, including the name, location and dates of each competition.
• In addition to the above information, if you are an N-RTP athlete, you must also include, for each day of the upcoming quarter, one specific 60-minute time slot between 06:00 and 23:00 each day where you will be available and accessible for testing at a specific location.

The four whereabouts quarters are January-March, April-June, July-September, and October-December. The deadline for submitting your whereabouts for each quarter is the 15th of the month preceding the quarter, e.g., the April-June quarter must be submitted by March 15.

On the Whereabouts Control Panel, there are four mandatory locations to consider: Daily Residence, Mailing Address, Competition, and Training. You must either enter the address information for each of these location descriptors, or set one or more as "not applicable". You can also create more than one of each type of location descriptor, using the [Add Location Descriptor] button on the whereabouts control panel.

Once you have set up your location descriptors, you need to populate your calendar. You will be choosing the date ranges and time windows, then selecting a descriptor to drop down to each day selected.

Once you have created location descriptors for most of your regular activities, you should start to add them to your calendar. From the Whereabouts Control Panel, click [populate calendar] to go to your three-month calendar view.

It's easiest to start with your competition or vacation schedule. Select the location descriptor, enter the start and end times (or click [All-day location]), select the days that are affected, then click [populate calendar and continue]. Move on to populate your training, school, and work schedule, and then fill in the remaining days with your Daily Residence. Remember that you must have either a Daily Residence or an All-day location descriptor for every day of the quarter.

• Select an entire month in the three-month calendar view by clicking the checkbox beside the month name.
• Select all Mondays (or any other day) in a month in the three-month calendar view by clicking the blue day heading above the grid.
• Select an entire week in the one-month view by clicking the checkbox to the right of the week.

If you are an N-RTP athlete, you are required to specify a 60-minute time slot between 06:00 and 23:00 each day where you will be available and accessible for testing at a specific location. This location must be kept up-to-date over the quarter. The 60-minute time slot is not a "testing window" ¨C it is a "compliance window" which most often will only be used if we are unable to find you using your reported regular activities.

The CCES understands that you may not be aware of your exact whereabouts three months in advance. If this is the case, fill in your daily residence and regular activities to the best of your knowledge, then update your whereabouts often as you find out more information.

Yes, every day of the quarter must have a Daily Residence entry to indicate where you will be staying the night. This may include your home, a hotel during competitions or vacations, or temporary lodging like a friend's house. If you do not know exact dates or addresses, fill it in to the best of your knowledge, then update your whereabouts often as your find out more information.

Athletes like cyclists and climbers will often not have a reportable training address, but still must identify their training schedules. If you absolutely cannot put in a specific address, describe your location in words such as "rural roads around Canmore" or "running paths around Halifax".

On the Whereabouts Control Panel, click [Add location descriptor] and choose [Training Location] for the category. You can add multiple descriptors for any category, but you must create at least one of the four mandatory ones.

If you are not training or have no competitions scheduled for the upcoming quarter, you can set a mandatory location descriptor as "not applicable". On the Whereabouts Control Panel, select [set this category as not applicable] and then enter the reason (e.g., "I have no competitions this quarter.").

No, only regular activities must be included in your whereabouts submission (e.g.,school, work, rehab). However, if your last-minute movie outing takes place during your specified 60-minute time slot, you must update your whereabouts to indicate a valid location and timeframe for your daily 60-minute time slot.

Yes. Once your whereabouts information has been created, it is essential that you click the [Submit] button for it to be considered submitted. Until you click [Submit], your custodial organization (either the CCES or your IF) cannot see your whereabouts information. Clicking [Submit] also enables you to check if you have provided sufficient information, as ADAMS will generate a warning if you have not.

If you are an N-RTP athlete, you are required to specify a 60-minute time slot between 6:00 a.m. and 11:00 p.m. each day where you will be available and accessible for testing at a specific location. This location must be kept up-to-date over the quarter.

The 60-minute time slot can be specified at a Daily Residence (home, hotel, etc.), training location, competition or another regular activity (e.g., school or work). However, anywhere the 60-minute time slot is included a full and complete address must be provided. In addition, it is not possible to enter a 60-minute time slot for Mailing Address entries.

The CCES strongly suggests that you identify your 60©\minute time slot at a location that will rarely change. Many athletes find it easiest to provide their home address and a time period that is either early in the morning (e.g., 06:00-07:00) or later in the evening (e.g., 22:00-23:00).

The 60-minute time slot is not a testing window. It is a compliance window.

Yes. It is important to understand the CCES can and will test athletes at any time and any place on any day during the quarter. Therefore, you should ensure that your whereabouts information is accurate and sufficiently detailed to enable no-advance-notice out-of-competition testing.

When you are at a competition you must configure two location descriptors:

• Create a Daily Residence (hotel, condo, etc.)Descriptor to identify where you will be staying during the competition. Include the complete address, city and country and hotel/condo name and room number if available.
• Create a Competition descriptor. In the [Address] field you should include the name of the event (e.g., National Championships) and/or the venue name. Also add the city, country, competition time (e.g., 09:00-15:00), and any additional information that may be applicable to the competition.

Provide as much detail as known. Enter the city, country, hotel name, and indicate in the [Address] field "Unknown at this time". If additional information is available it should be entered in the [Description of Location or activity (optional)] field located at the bottom of the location descriptor. Once the complete hotel information is available, update your whereabouts with the new information.

On the Whereabouts Control Panel, click [Add location descriptor] and choose [Daily Residence] for the category. You can add multiple descriptors for any category, but you MUST create at least one of the four mandatory ones.

The best way to enter your vacation time is to create one or more Daily Residence location descriptors for the places where you will be staying during your trip. This descriptor is meant to identify where you will be staying overnight each day, and while your first instance would probably be labelled "Home", you can create new ones for places like "Mom's House" or "Hotel in Los Angeles". You will also have to create descriptors for your travel time.

To report travel time, create Single Entry descriptors using the category [Other].

• On the one-month calendar view, select the travel day and click [Add to selected days].
• Don't use the [Location Descriptor] fields; fill in the [Single Entry] fields.
• For the [Address] field, enter the airline and flight number, and for city and country use your destination information.
• Any missing details can be updated once you know them.
• When adding the entry to your calendar, use local time for the start and end time fields, as shown on your flight confirmation.

In the event that your travel spans several days or crosses the International Date Line, select [All-Day Location] to allow the travel time to count as your Daily Residence for the day.

Please update your whereabouts at least 48 hours in advance of any changes taking place. However, we understand that this is not always possible. You are able to update your whereabouts right up to the last minute before the change takes place, but you cannot change a time window that has already started.

When you use ADAMS to submit your whereabouts quarter, you have several options for updating it.

• Most often, you would log into ADAMS and add, delete, or change your calendar entries.
• For last-minute or emergency changes, you can:
  • Email whereabouts@cces.ca describing the dates, times and addresses affected.
  • Set up your ADAMS account to accept SMS/text updates.

• Delete a single whereabouts entry from the one-month view by clicking the blue [X] next to the desired whereabouts entry.
• Delete all entries from one or more days on the one-month view by clicking the checkboxes for each day on the calendar, and clicking [delete selected days].
• Delete location descriptors from the Whereabouts Control Panel. Click [delete] beside the location descriptor you wish to delete. ADAMS will prompt you to confirm that you wish to delete the entries associated with this descriptor: if you choose yes, ALL entries relating to this location descriptor will be permanently removed from your calendar.

In the one-month calendar view, select [update multiple entries]. Choose a start and end date (and any other filters you would like) then click [search]. You'll see a list of all whereabouts entries that meet your search criteria.

• Pick all entries by selecting the check box directly under the [search] button or update specific individual entries by selecting the checkbox associated with the entry.
• Scroll to the bottom of the page and enter a new start and end time, or add or delete a 60-minute time slot for the entries selected. Click [Apply¡ ] to add the updated information to your calendar.
• Click [close] at the top of the page to return to the one-month calendar view.

You must resubmit for the updates to be applied to your whereabouts.

In the one-month calendar view, click the whereabouts entry time. Enter the new time and click [enter] on your keyboard.

To update your 60-minute time slot over a range of days:

• In the one-month calendar view, select [update multiple entries]. Choose a start and end date, select [yes] for [one hour testing slot] then click [search]. You'll see a list of all whereabouts entries with the 60-minute time slot.
• If you are changing the location as well as the time frame:
  • Pick all the entries by selecting the check box directly under the [search] button or select specific individual entries, scroll to the bottom of the page, select [no] for [one hour testing slot] and click [Apply 2009-Q2]. The 60-minute time slot has now been removed from that entry.
  • Select an entry for the new 60-minute time slot from the search criteria and click [search]. Note: you must reset the search criteria for [one hour testing slot] to [either one].
• Select all entries or specific entries, and select [yes] for [one hour testing slot].
• A new start and end time will appear. Enter the time and click [Apply¡ ]. The 60-minute time slot has been assigned to the new entries.
• Scroll to the top of the page and click [close] to return to the one-month calendar view.

To update a 60-minute time slot for a single day:

• In the one-month calendar view, select the entry and click [edit entry details]. Enter a new start and end time for the 60-minute time slot (remove the check from [one hour testing slot] to remove the 60-minute time slot from this entry) and click [save].
• To move the 60-minute time slot from one entry to another, select the entry and click [edit entry details]. Remove the check from [one hour testing slot] and click [save]. Select the entry for the new 60-minute time slot, click [edit entry details]. Select the [one hour testing slot] and enter the start and end time and click [save].

You must resubmit for the updates to be applied to your whereabouts.

Yes. If you make any changes to your whereabouts after your initial submission, a resubmission is required. Your Athlete Tree located on the left-hand section of the screen will indicate "resubmission required" beside the current quarter, to remind you to resubmit your details following any changes. The [Submit] button on the Whereabouts Control Panel will be labelled [Resubmit]. Click this button to publish your latest whereabouts changes.

• In your user profile, click [edit].
• In the [Contact Details] area, select Mobile from the [Phone type] dropdown.
• Enter your mobile phone number using the format +16135213340. You must enter the +1 and the area code to identify your unique number, and do not include spaces.
• Select [use SMS], then click [Test connection].
• You'll receive a text message with a three-digit security code, valid for 24 hours.
• Set up the ADAMS SMS/text number +447781480710 as a contact in your cell phone, and then create a new text message containing ONLY the three-digit code.
• Once ADAMS processes your text message, your user profile page will show "Test OK" and you are ready to send whereabouts updates via SMS/text.

First, you need to configure your profile to use SMS/text for updates. Once you've completed this, you can use the mobile phone attached to your ADAMS user profile to send short, last-minute updates to your submitted whereabouts information. Be sure to include the dates, times and addresses affected by the change.

Most athletes that use ADAMS are based in Europe, so the first number to be set up is European. Text messages will cost slightly more when sent from Canada (e.g., Bell Mobility charges $0.25 instead of $0.15).

Always use local time for the address you are adding to your calendar. If you are changing time zones during the day, use the local time for the beginning and end of flights, similar to how it is shown on your flight confirmation.

ADAMS shows all times using the 24-hour clock, or military time. For 9:00 a.m., use 09:00, but for 9:00 p.m., use 21:00. A simple conversion factor is to add 12 to any p.m. time, but ADAMS can also convert a time for you: if you enter "9 PM" in a time field, it will be converted to 21:00

The [Submit] button is located in the top right-hand section of the Whereabouts Control Panel page.

• M (Modified) applies to all days that were modified after a submission.
• MT (Modified Today) indicates that an athlete's whereabouts were modified on the same day that the change occurred.

Single Entry descriptors are used for one-off entries which are unlikely to be used again during a quarter (e.g., speaking engagements, travel). Single Entry descriptors expire, unlike location descriptors, and cannot be carried forward to be used in future quarters.

When you click [Submit], ADAMS will generate warnings on the Whereabouts Control Panel if you have not provided sufficient information. Review these warnings and correct any missing, insufficient or conflicting information and attempt to submit your information again.

• "Sub period cannot be outside the global period..." occurs when the 60-minute time slot occurs outside the start and end time of the location descriptor it has been assigned to. This could happen if you set up your 60-minute time slot as 16:00-17:00, within a Training entry that starts at 13:00 and ends at 15:00. To correct the problem, change one or more of the time fields.
• "The start and end times you are entering create an overlap with the existing whereabouts entries..." occurs when time periods for different location entries overlap, e.g., "The Gym" is set to 13:00-15:00, and your "Work" descriptor is configured as 14:00-20:00. This rule does not apply for Daily Residence or other All-Day Locations, as these do not have associated time periods.

ADAMS uses a pop-up detector on the login page to check if any pop-up blockers are enabled. It will inform the user that ADAMS requires the use of pop-ups to function properly.